ESSO - Indian National Centre for Ocean Information Services

Last Updated on: 10 April 2024

1.2 Power and Duties of its Officers and Employees [Section 4(1) (b)(ii)]

1.2.1  Powers and Duties of Officers (administrative, financial, and judicial)

The Powers and Duties of the Officers and Employees are derived from the Acts and Statutes and exercised as per the details provided in the following links:

INCOIS Society Memorandum of Association

INCOIS Bye-Laws

Financial Powers of Director, INCOIS

Fundamental Rules & Supplementary Rules

1.2.2  Powers and Duties of Officers and Employees

Director

As per the clause 11 of INCOIS Bye-Laws and as per the delegation of Administrative and Financial Powers as approved by Governing Council -05 on June 22, 2001.

Group Director / Division Heads

These are functional designations, and the designated Group Director (GD) / Division Heads oversees the activities of its divisions, provide scientific and technical guidance to the Division Heads (DH) / employees of the divisions. The GDs/ DHs acts as the Reporting / Reviewing officer to the group members during the Annual Performance Appraisal and sanctions or forwards, as the case may be, the applicable leaves, tour programmes, foreign deputations, financial expenditures, etc.

Scientists

The Scientists will carry out research and development activities under various scientific programmes of the institute and works towards development of new products / services and/or improvement of existing products / services. The Scientists involves in procurement of project components in coordination with Purchase section and provides scientific and technical support to Director, INCOIS in scientific matters as well as administrative matters.

Scientific Assistants

The Scientific Assistants carries out the day-to-day operations of all operational ocean services, as well as the maintenance of the communication facilities, computational facilities, civil infrastructure, etc. The Scientific Assistants extends support to the scientists in processing of heterogenous data sets, modelling, testing, and calibration of various oceanographic equipment's, their deployment, maintenance and recovery, data acquisition, processing and analysis, collection of water samples from ocean & their laboratory analysis, etc. The nature of duties of scientific assistants are multitude and not limited to the above.

Manager / Joint Manager

The Manager and Joint Managers are responsible for overall activities of the Accounts & Finances, Purchase & Stores and Personnel & General Administration. Three functional designations are made to look after these three divisions viz. Sr. Accounts Officer, Purchase & Stores Officer, and Administrative Officer respectively. They act as the Reporting / Reviewing officer to the group members during the Annual Performance Appraisal and sanctions or forwards, as the case may be, the applicable leaves, tour programmes, foreign deputations, financial expenditures, etc.

Executive / Sr. Executive / Assistant Manager

These designated officials will assist in day-to-day activities of office administration including human resources management, Accounts & finance related works, purchase, and stores related activities. These teams assist their reporting officers in carrying out the smooth functioning of their respective division activities.

Please click here for the detailed functions and activities of each division.

1.2.3 Rules/ orders under which powers and duty are derived and

1.2.4  Exercised

The Governing Council is the decision taking authority for INCOIS matters; however, GC has vested the Administrative and Financial powers to Director, INCOIS as defined in 1.2.1 and 1.2.2 above. The affairs of INCOIS are mainly monitored/controlled/ administered by two major committees i.e. (i) Governing Council (ii) Financial Committee.

While performing the duties assigned to the different officers/staff, they exercise powers as prescribed by the guidelines issued by the Government from time to time as well as those prescribed under different manuals, rules like General Financial Rules, Delegation of Financial Power Rules, Manual of Office Procedures, office orders, etc.
In addition to the documents provided in 1.2.1. above, please click the following links for more details.

- Fundamental Rules & Supplementary Rules

- General Financial Rules 2017

- Guidelines/Norms/Orders/Procedures issued from time to time by the Govt. of India

- Administrative Procedures are as per the CCS Conduct Rules

1.2.5 Work allocation

As per the details in 1.2.1 and 1.2.2

Please click here to view the detailed work allocation.

1.3 Procedure followed in decision-making process [Section 4(1)(b)(iii)]

1.3.1 Process of decision making Identify key decision-making points

Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/ Rules & Regulations / Policies, Rules etc. of the Institute received from Ministry of Earth Sciences and the decisions taken by Governing Council / Society from time to time and procedures/practices of the Institute.Policy matters are decided at the level of Director/Governing council

Additional details are provided at 1.2.3 and 1.2.4 above. The Institute has organized the institutional structure as shown at here.The Group Directors, Division Heads, Joint Manager's, etc. were given certain authorities as defined at 1.2.2. above

1.3.2 Final decision-making authority

The Governing Council is the decision taking authority for INCOIS matters; however, GC has vested the Administrative and Financial powers to Director, INCOIS as defined in 1.2.1 and 1.2.2 above

1.3.3 Related provisions, acts, rules etc.

Please click the following links for details:

INCOIS Society Memorandum of Association

INCOIS Bye-Laws

Financial Powers of Director, INCOIS

Fundamental Rules & Supplementary Rules

General Financial Rules

1.3.4 Time limit for taking decisions, if any

The policy decisions, if any are taken at Governing Council of the organization, which will be held every six months and further approvals from Ministry of Earth Sciences as per the procedures of the ministry. However, the following are the turnaround time for ocean services that this public authority provides.

Turn Around Time for Ocean Services

Sl. No.	Details of Service	Requirements from the information seekers	Check list	** Maximum Turnaround time / time of availability of service	Contact Details of the official	Remarks
1.	Potential Fishing Zone (PFZ) Advisories	Any stakeholder with Non-commercial usage / fishermen	One time Registration through Email / Phone / Website. Details of location for which PFZs are required.	Every day by 1700 Hrs except during fishing ban period and high wave/swell warning days	Operational Ocean Services (OOS) Lab 040-23886156 /23886057 / 23886071
2.	Ocean State Forecast (OSF) Services	All sea going community with non-commercial usage / fishermen	One time Registration through Email / Phone / Website. Details of location for which OSF data are required.	Every day by 2000 Hrs
3.	Tsunami Early Warning Services	All coastal community	One time Registration through Email / Phone / Website.	Possibility of tsunami bulletins within 10 minutes from the time of occurrence of earthquake	Tsunami Early Warning Centre (TEWC) 040-23886034 /23886064
4.	High Wave / Swell Warnings / Alerts	All coastal community	One time Registration through Email / Phone / Website.	Everyday by 1700 Hrs	Operational Ocean Services (OOS) Lab 040-23886156 /23886057 / 23886071

** Note: In case of an unavoidable situation or where insufficient details are provided and application is incomplete, the applicant will be intimated within given timelines for providing required information.

1.3.5 Channel of supervision and accountability

As per the Organizational Structure and Hierarchy of the institute.